3rd International Specialised Exhibition and Conference
Avtoprom/ICTA
10-13 March 2009
Application form (42,5 Kb .rtf)
Company which wants to participate in the Exhibition is to send an Application to the Organiser before January 15, 2009, after this the Company will be registered as the Exhibitor.
Cost of participation includes:
Price of a square meter of the indoor space is ˆ 240:
Price of a square meter of the equipped space is ˆ 300:
The Exhibitor can order additional equipment and furniture from the Exhibitor manual.
Registration fee is ˆ 500:
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company description in Russian/English in the official exhibition catalogue listing and a copy of that catalogue
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registration of 1 participant per 6 square meters
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exhibitor badges (the cost of additional registration is ˆ 20)
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an exhibitor pack
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20 complimentary tickets, the participation in all exhibition events except the ones which need personal invitation
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participation of Exhibitor’s representative in the official reception on the occasion of the exhibition opening
Withdrawal
In the event of the Exhibitor's withdrawal from the Exhibition or reduction of its stand floor area after signing the Contract to Exhibit, the Exhibitor shall pay compensation in the following amount:
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if notified to the Organizer about the reduction of its stand floor area or withdrawal from the Exhibition one month prior to the stated date of the Exhibition build-up - 50% of the payment for the reduced stand floor area and provided services;
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if notified to the Organizer about the reduction of its stand floor area or withdrawal from the Exhibition after the stated date - 100% of the payment for the reduced stand floor area and provided services.
The Exhibitor shall notify the Organizer of its withdrawal or reduction in written form. The day when the Organizer receives the Exhibitor's written notification shall be considered as notification date.
Construction and decoration of stands
Exhibition space is provided to the Exhibitor for constructing a stand and placing equipment thereon for the period of the Exhibition mentioned in the Contract. The Exhibitor may construct stands and temporary structures by own efforts both on indoor and outdoor areas.
Exhibitors who ordered only space shall provide design, decoration and construction of their stands by themselves. In this case the exhibitor shall, not later than 30 days before the exhibition build-up, provide the Organizer with a full set of technical documents (in two copies) for approval. The Organizer shall consider and approve the design within one week or inform the Exhibitor of required changes which shall be effected by the Exhibitor. Any changes in the approved designs shall be allowed only with the Organizer's consent in writing.
In case you order a shell scheme, you will be provided with a shell assembled of wall panels and equipped as stated in the Application Form and the Exhibitor Manual.
All temporary structures and stands shall be placed within the area provided to the Exhibitor. Gangways for visitors (not less than 3m wide) must be free. If stands are constructed along the walls of the exhibition hall a 1m passage must be left for fire safety reasons.
During the whole Exhibition the Exhibitor shall comply with the exhibition rules and regulations.Exhibitors who failed to register on-site during the first day of the exhibition before 12.00 shall be considered non-arrived. The Organizer reserves the right to let exhibition space of such exhibitors to other exhibitors or to use it for its own purposes.
During the whole exhibition the Exhibitor shall provide visitors with conditions necessary for review of its exhibits. Stand decoration as well as the content of posters, texts, inscriptions shall conform to the requirements of the exhibition topics, aesthetics and comply with the Russian Law on Advertising.
Rules of work at the Exhibitionon
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Before the completing of dismantling, Exhibitors check mutual settlements with the Exhibition Management office and return all the equipment and fitments in sound condition or compensate their full price in case of damage. Until all financial procedures are completed, removal of the exhibits and equipment from the territory of the exhibition is prohibited.
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Entrance in the pavilion during the work of the exhibition is allowed from 9 a.m. with the participants' badges. To enter the territory of the exhibition complex on a car, an exhibitor must get a payable pass at the Service-bureau in the pavilion 4.
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The Exhibition is open for the visitors with invitations and tickets from March 10 through March 12 from 10 a.m. to 6 p.m., March 13 from 10 a.m. to 4 p.m.
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Commercial activity during the exhibition is carried out in accordance with the acting legislation. If a company not accredited as an exhibitor carries out a commercial activity, the Exhibitor's activity in this case is terminated immediately. Money in this case is not returned.
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Cleaning of the stand is carried out by the Exhibitors or ordered at the Organizer's office at the expense of the Exhibitor.
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During the Exhibition the Organizer provides for the general security of the territory (pass control, public order at the territory of the exhibition). The Organizer is not responsible for the exhibits and other goods of the Exhibitor during the working hours of the exhibition. The Exhibitor may complete a contract with a special security company.
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The rental ground may be used exclusively in compliance with the goals of the exhibitions.
License and certification
Exhibitors whose activities are subject to obligatory licensing are recommended to have the corresponding license or its copy. If a product demonstrated at a stand us subject to obligatory certification it is recommended:
to bring the certificate or its copy;
to place information: "subject to obligatory certification".
In case of presenting to the Organizer the promotional information about the Exhibitor and/or its product for the publishing in the official catalogue and/or for advertising campaign within the Exhibition, the Exhibitor, whose activity is subject to obligatory licensing, shall provide the Organizer with a valid copy of the license or a valid copy of a product certificate or indicate: "subject to obligatory certification".
The Exhibitor bears responsibility for the contents and reliability of the information promotional materials hand over to the Organizer by an Exhibitor, for conformity of the information promotional materials to the requirements to the Russian Federation Law on Advertising.
Security
The Organizer implements general security of the Exhibition territory (to secure pass mode in day and night time and keep the public order on exhibition territory within business hours). The security service guard does not bear any responsibility within business hours for safety, loss or damage of exhibits and other assets belonging to Exhibitor, their agents or persons working for an Exhibitor or invited by them.
Fire and technical safety, quarantine and sanitary rules and regulations
Exhibitors shall comply with the following requirements on fire and technical safety: Smoking is allowed only in specially designated and equipped areas.
When operating electrical appliances and equipment it is prohibited to:
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use damaged sockets, switches and other electrical equipment;
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in case of some failure of electrical equipment it is strongly prohibited to mend it by own efforts without an appointed electrician;
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to wrap lighting equipment with paper, fabric and other flammable materials as well as to use them with removed caps;
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to leave without control plugged electric heating appliances, TV sets, radios, etc.;
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to use non-standard electric heating appliances, fuses or other non-standard (self-made) equipment destined for protection against short-circuit.
It is prohibited to obstruct fire passages, passages leading to fire taps and power switchboards with boxes and other containers left after placing exhibits at stands.
All events of special character, such, as lectures, demonstrations of films, distribution of the promotional materials out side of the Exhibitor stand, sound and musical support, the Exhibitor should previously coordinate with the Organizer.
It is absolutely forbidden to:
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Use nails or glue in the decoration of the stand to avoid damage of the wall panels
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Smoke, use open fire or unsound electrical devices, use highly inflammable and acrid liquids, to cumber stand and passages with empty tare
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Carry out advertising and commercial activity for the companies not accredited at the Exhibition.
Cancellation or postponement of the Exhibition
In the event the Exhibition dates are changed or the Exhibition is cancelled because of circumstances beyond the Organizer's control, RESTEC™ Exhibition Company shall notify Exhibitors of it in writing within 3 days after the occurrence of such circumstances in accordance with the Contract.
Property of the Organizer
In case of damage or loss of the exhibition equipment and/or of a property given by the Organizer, the Exhibitor shall compensate their market cost.
The extra charges for stands are as follows:
When ordering a stand with a better observability, an extra charge on exhibition space rate should be paid (in % from the cost of indoor space):
10% on space rate – for a stand open onto 2 alleys (corner)
15% on space rate – for a stand open onto 3 alleys (peninsula)
20% on space rate – for a stand open onto 4 alleys (island)
Distance participation cost is ˆ 500:
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company description – maximum 500 letters in Russian/English in the official catalogue listing
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company’s advertising materials distribution at the exhibition
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registration of 1 company’s representative
Payment procedure
A pre-payment in the amount not less than 30% of the ordered exhibition space cost and 100% of registration fee must be paid within 5 bank days after the date of the invoice issue. The payment is carried out in roubles at the rate of Central Bank of Russia by a bank transfer. Full payment for participation shall be made not later than 30 days before the exhibition build-up.
CATALOGUE
An official catalogue is issued by the opening of the exhibition where the information about all the participants is given. The official catalogue of the exhibition is in Russian and English languages on basis of information about a company received from the Exhibitor not later than February 4, 2008.
After the registration of a participant’s application the information is provided by him in electronic format according to the Form sent.
Logotypes are provided only in tif, jpg electronic format with resolving capacity 300 dpi, cdr, ai in fonts translated into curves.
Attention! If your business or production is subject to licensing, the number of license and the name of organization which granted a license must be provided in the advertisement. Advertised products subject to certification should be marked as "subject to obligatory certification". In a befitting way certified copies of licenses and certificates are sent to the address of the Organizer together with the information for the catalogue.
CANCELLATION:
In case the Exhibitor reduces its stand size or cancels its participation it shall pay the Organizer a penalty in the following amount:
- one month before the exhibition – 50% of the participation cost
- later than one month before the exhibition – 100% of the participation cost
The Exhibitor is obliged to inform the Organizer about reduction of exhibition space or cancellation in written form.
For further information, please, contact the International department:
Contact person:
Ms. Olga Mugatina
Tel/fax: + 7 812 303 88 66
ictprom@restec.ru
